Republican Party of Senate District 49 Bylaws

 

TABLE OF CONTENTS

 

Article 1:   Organization and Purpose

Article 2:   SD49 Full Committee

Article 3:   Senate District Officers

Article 4:   The Executive Committee

Article 5:   Precinct Organization

Article 6:   Conventions

Article 7:   Special Committees and Organizations

Article 8:   Party Responsibility and Discipline

Article 9:   General Provisions

 

Article 1:  Organization and Purpose

 

  1. Name:
    This organization, or BPOU (Basic Political Organizational Unit), shall be called the Senate District 49 Republicans, hereinafter referred to as “SD49 Republicans”, “SD 49”, “Senate District 49”, “Senate District”, or “District”.
  2. Governing Authorities:
    SD49 Republicans shall perform the duties required of it or reserved to it by law, the Constitution and Bylaws of the Republican Party of Minnesota (“Party”), the Third Congressional District Constitution and Bylaws, and the Senate District’s own Bylaws as set forth herein.
  3. Territorial Jurisdiction:
    The jurisdiction of the SD49 Republicans shall be limited to the boundaries of Senate District 49 as determined by Minnesota law.
  4. Purpose:
    The purpose of the SD49 Republicans shall be to search for, endorse, and elect qualified candidates for public office who pledge to uphold Republican values, and promote those values within its membership. We will support the functions of the Party in the district and address matters deemed to be of importance by the Executive Committee of SD 49, hereinafter referred to as “Executive Committee”.
  5. Responsibilities of the Senate District:
    1. To help raise funds for the Party and to assist in the campaigns of candidates endorsed by members of the Senate District for the offices of State Senator, State Representative, and other such public offices whose constituency when elected includes residents of the Senate District.
    2. Upon consent by a majority vote of the Executive Committee or Full Committee of Senate District 49 (hereinafter referred to as “Full Committee” as defined in Article 2, Item 2), to assist, when possible, in the election efforts of all other Republican-endorsed candidates for public office whose constituency when elected includes residents of the Senate District.
    3. To encourage volunteering for Republican causes such as participation in campaigns, get-out-the-vote efforts and political events.
    4. To actively promote Republican causes, plan functions and activities, and perform community outreach.
    5. To pursue additional activities consistent with state statutes, the Party, the Congressional District, and other relevant constitutions and bylaws as directed by the Full Committee.

 

Article 2:  SD49 Full Committee

  1. Purpose:
    The Full Committee shall convene at regularly scheduled meetings to discuss issues of relevance to SD49 Republicans as outlined in these bylaws. Full Committee members shall support endorsed candidates and assist with meeting the goals laid out by the SD49 Republicans.
  2. Membership:
    The Full Committee members shall be residents of the District and may include the following:
    1. The Officers and Vice Chairs of the SD49 Executive Committee as defined in Article 3
    2. All elected delegates from each precinct
    3. Any endorsed Republican elected official residing within the Senate District
    4. Any members of the Republican State and Third (3rd) Congressional District Executive Committee who reside in the Senate District.
    5. One representative from each auxiliary group and youth affiliate as defined by the State Republican Party Constitution or Bylaws that is organized and functioning in the Senate District.
    6. Precinct officer vacancies can by filled according to provision in Article 5 of these Bylaws.
    7. Non-voting guests are welcome to attend Full Committee Meetings at the discretion of the Executive Committee.
  3. Meetings:
    1. The Full Committee shall meet on the call of the Senate District Chair no less than two times per year, or on a call by a majority of the Executive Committee. Full Committee meetings may be combined with Regular Meetings of the Executive Committee. Notice of any Full Committee Meeting shall be sent by email or postal mail at least fourteen (14) days in advance.
    2. As a matter of courtesy, Full Committee Members shall inform the Senate District Chair or Chair’s designee not less than 2 days before a Full Committee Meeting if they will be in attendance. Members may still attend a Full Committee Meeting and retain voting privileges without such notification.
    3. The order of business at each Full Committee Meeting shall include a financial report of Senate District 49.
  4. Voting:
    1. No person shall be a member of the Full Committee who does not reside in Senate District 49.
    2. Any person holding more than one position designated in Section 2(A) through (E), shall have only one vote on the Full Committee.
    3. No proxy voting is allowed.
  5. Quorum:  The quorum required to transact business at Full Committee Meetings shall be 50 percent of the Full Committee members in attendance. Once a quorum has been established, a call for a quorum shall be out of order and business may be transacted as if a quorum still exists until the meeting is adjourned.
  6. Termination of Full Committee Membership:  Membership on the Full Committee shall terminate without further action when a member submits a written and signed or emailed resignation to the Senate District Chair, Deputy Chair, or Secretary, or ceases to qualify for membership under limitations and restrictions in these Bylaws.
  7. Removal from Full Committee Membership:  Members of the Full Committee may be removed from membership on the Committee for reasons stated in Article 8. The process of removal shall be conducted in accordance with Article 8 of these Bylaws.

Article 3:  Senate District Officers

  1. Officer Positions of the Senate District
    1. Chair
    2. Deputy Chair
    3. Secretary
    4. Treasurer
    5. Eight Vice Chairs

  2. Election of Officers
    1. Senate District Officers shall be elected at the Senate District Conventions held in odd-numbered years.
    2. A person may not serve as Chair for more than two consecutive two-year terms.
    3. Job Descriptions for each officer position will be posted on the official SD49 website no later than the date of the Official Call to convention.

Article 4:  The Executive Committee

  1. Membership:
    The Senate District 49 Executive Committee shall consist of:
    1. The elected officers of the Senate District.
    2. No more than three additional non-voting members who are not Officers but have been appointed to defined responsibilities to interact with and work on the Executive Committee to conduct the business of the Senate District. Two of these members may be appointed by the Chair and one by the Deputy Chair, then approved by a majority vote of the Executive Committee or ratified by a majority vote of the Full Committee at its next scheduled meeting. The terms of service for these members shall be concurrent with the term of the Chair or Deputy Chair who appointed them, unless the term is time-limited by declaration in: 1) the Chair or Deputy Chair’s original appointment, 2) approval by the Executive Committee, or 3) ratification by the Full Committee.
  2. Purpose:  The purpose of the Executive Committee shall be to manage the functions of the Party within the District as the facilitator of administration for the Full Committee and to create and maintain an effective and permanent Senate District 49 organization based on the SD49 Republican’s objectives.
  3. Qualifications:  The Executive Committee members shall be residents of the District and eligible to vote in the District.
  4. Responsibilities:
    1. To administer the functions of the Party within the District and to execute its programs, subject to the provisions and restrictions of these Bylaws or the laws of the state.
    2. To designate, as needed, individuals to assist in conducting the business of the Senate District, such as the coordination of fundraising, data management, voter outreach, candidate search, and Caucus/Convention planning.
    3. To maintain the Senate District organization by filling vacancies if they should occur.
    4. To assign Vice-Chairs to lead the following committees and have primary responsibility over the delegated associated tasks:
    5. Candidate Search and Executive Committee Search Committee – to (1) bring forth State Senate and State House candidates and candidates for other elected offices within the jurisdiction of the Senate District, (2) to bring forth Executive Committee candidates
    6. Fundraising/Events Committee – to organize fundraising and social events for our District
    7. Data maintenance Committee – to securely maintain and refresh data related to our District Party members and all other necessary data, in conjunction with our Congressional District and the MN GOP
    8. Communications and Marketing Committee – to create a communications strategy and timeline to efficiently correspond with our Senate District and to approve communications sent by anyone on behalf of SD49
    9. Volunteer Organization Committee – to actively develop a group of people in our District who are able to assist our candidates and committees
  5. Meetings:
    1. The Executive Committee shall keep a regular schedule of at least eight meetings per year. No more than one Regular Meeting shall be held in any calendar month. Written notice by regular mail or email of the meeting shall be sent announcing the time and place of the meeting no less than 7 days prior. Meeting dates and times may be changed to avoid conflicts if a majority of Executive Committee members agree.
    2. Special meetings for a specific purpose may be called with two days’ notice by telephone or email indicating the time and place and shall be limited to the stated business.
    3. Meetings of the Executive Committee may be called by the Chair or a majority of the Executive Committee.
    4. No proxy voting is allowed, but members may attend up to two meetings via telephone or video and retain voting privileges.
  6. Motions by Email:
    1. Voting on simple motions by email is allowed unless two or more qualifying members of the Executive Committee object to the use of an email ballot.
    2. The motion must be sent to all members of the Executive Committee.
    3. Simple motions are motions which can be easily addressed by a “Yes” or “No” reply.
    4. Members have 24 hours to object. Then Members have an additional 48 hours to vote.
    5. A motion shall pass immediately upon majority vote of the Executive Committee, provided that objections are not received per Section A.
    6. If 72 hours elapse from the time of the initial email motion or less than a majority of qualifying Executive Committee members have voted in favor, the motion fails.
    7. Votes are cast by replying to all recipients of the motion and tallied by the Chair or Chair’s Designee. The result is recorded by the Senate District Secretary and included in official minutes of the Senate District Executive Committee.
  7. Quorum of Executive Committee:  The quorum required to transact business at Executive Committee meetings shall be a majority of the total voting membership of the Executive Committee. Once a quorum has been established, a call for a quorum shall be out of order and business may be transacted as if a quorum still exists until the meeting is adjourned.
  8. Finances
    1. The Chair, Deputy Chair, and Treasurer are authorized to spend up to $200 per quarter without prior approval of the Executive Committee; the Executive Committee must be notified of the expenditure within 48 hours.
    2. The Executive Committee may approve a budget which provides prior approval of certain specific expenditures for the fiscal year.
  9. Limitations
    1. The Chair may make statements or write to the media after review and approval by the Communications Committee. No other member of the Executive Committee may make statements or write to the media using their title or position as a means of identification without the consent of a majority of the Executive Committee.
    2. An Executive Committee member shall cease to be a member upon receiving endorsement for public office or upon filing an affidavit of candidacy with the Secretary of State, the County Auditor, or a City Clerk.
    3. An Executive Committee member shall not hold a position of Chair, Treasurer, or Finance Chair on a candidate’s committee without first obtaining the consent of the majority of the Executive Committee. If holding such a position on a candidate committee, the Executive Committee member shall recuse himself/herself from voting on financial matters related to the candidate.
  10. Executive Committee Vacancies:
    1. Membership on the Executive Committee shall terminate when a member resigns, is removed, or ceases to qualify for membership under the limitations and restrictions in these Bylaws. The vacancy shall be filled in accordance with the provisions of B and C below and through majority vote by the Full Committee.
    2. During the interim period between the vacancy and the next Full Committee meeting, the Executive Committee may appoint a temporary replacement by majority vote of the Executive Committee. The Executive Committee must appoint a temporary replacement for the office of Treasurer immediately after a vacancy in the Treasurer position has occurred to conduct the financial business of the Senate District, as required by law.
    3. The Executive Committee must strive to fill any vacancies at the next meeting of the Full Committee with any qualified candidate(s). If a vacancy is not filled, the Executive Committee shall continue to actively work to fill until the vacancy is filled. Announcement of vacancies and descriptions of roles, if applicable shall be included in the Full Committee meeting notice.
  11. Termination of Executive Committee Membership:  Membership on the Executive Committee shall terminate without further action when a member submits a written and signed or emailed resignation to the Senate District Chair, Deputy Chair, or Secretary or ceases to qualify for membership under limitations and restrictions in these Bylaws.
  12. Removal from Executive Committee Membership:  

A member may be removed for having had two unexcused absences (determined by the Chair) in a calendar year from either Regular Meetings of the Executive Committee or Full Committee meetings. Such removals must be approved by a majority of the Executive Committee.  

Members of the Executive Committee may be removed from office for reasons stated in above paragraph or as stated in Article 8. The process of removal shall be conducted in accordance with Article 8 of these Bylaws.

Article 5:  Precinct Organization

  1. Official Precinct Caucus:  As prescribed by state law, precinct caucuses shall be held in even numbered years. The notice of the caucus shall be published by the Senate District Chair or Chair’s designee at least fourteen (14) days prior to the caucus date in a local publication and on the Senate District 49 official website (SD49GOP.com).
  2. Statutory Precinct Caucus Procedure:  The official precinct caucus shall be conducted as provided by the laws of the State of Minnesota.
  3. Election of Precinct Officers:  Precinct Officers may be elected at the precinct caucus held in even numbered years.
  4. Duties of Precinct Officers:  It shall be the responsibility of the Precinct Officers to attend the Full Committee meetings, organize the precinct, recruit and direct volunteers, assist in fundraising and other authorized finance drives, get out the Republican vote, and to accomplish such tasks as may be assigned to them by or through the Executive Committee.
  5. Precinct Officer Vacancies:  Precinct Officer vacancies resulting from removal from office may be appointed by a majority vote of the Executive Committee at its next meeting. The appointment shall be subject to ratification by a majority vote of the Full Committee members present at the next scheduled meeting provided notice of the motion to ratify has been included in the call of the meeting specifying the office to be filled and the name of the appointee.
  6. Removal of Precinct Officers:  Precinct Officers may be removed from office for reasons stated in Article 8. The process of removal shall be conducted in accordance with Article 8 of these Bylaws.

Article 6:  Conventions

  1. Time and Place:  A Senate District Convention, hereinafter referred to as “Convention”, shall be held annually at a time and place determined by the Executive Committee. An official call for the convention shall be provided to Delegates and Alternates at least fourteen (14) days prior to the convention.
  2. Delegates and Alternates:  The Senate District Convention shall be composed of the Delegates and Alternates elected at the last precinct caucus.
  3. Pre-Convention Committees:  Prior to each convention, the Senate District Executive Committee shall establish a Rules/ByLaws, Credentials, Search/Nomination, and such other committees as necessary. The membership of each committee shall consist at minimum of the Committee’s Chair and at least one person from each House District. The membership of each committee shall not exceed five.
  4. Convention Business:  The Convention shall transact such business as specified by the laws of Minnesota and in the call of the convention and may transact such other business as may properly be brought before the Convention. In general, the objectives of the Senate District Convention shall be:
    1. In even-numbered years, to endorse candidates for public office, consider resolutions on party and governmental matters, and elect Delegates and Alternates to the Third Congressional District and State Conventions.
    2. In odd-numbered years, to elect Executive Committee Officers and Vice Chairs and elect State Central Committee Delegates and Alternates.
  5. Balloting:  When pre-printed ballots are used, names of candidates submitted in accordance with the Convention Call shall be printed in alphabetical order.
  6. Seating of Alternates:  The seating of Alternates shall be determined by vote rank. In the event two Alternates have the same number of votes, the tie shall be broken by lot. Any Delegate of higher ranked Alternate arriving at or returning to the floor of the Convention shall be immediately seated. If there are unfilled Delegate seats and there are Alternates available to fill those seats, those seats must be filled; cross-seating between precincts is allowed.
  7. Search/Nomination Committee:  The Search/Nomination Committee as defined in Article 4 shall vet all candidates for any SD49 Executive Committee position and shall prepare a ballot of Delegate/Alternate candidates to higher level conventions or the State Central Committee. Candidates for a higher-level convention or State Central Committee must have been elected a SD49 BPOU Delegate or Alternate at the preceding precinct caucus. The Search/Nomination Committee shall present the Convention with a ballot of individuals seeking election.
  8. Convention Voting:  There shall be no voting by proxy. A Delegate or seated Alternate may vote for a maximum of candidates equal to the number of positions to be filled. A ballot with more votes than the number of positions to be filled shall be invalid. A ballot on which the name of any nominee appears more than once shall be invalid.
  9. Special Conventions:  Special conventions may be held at such time and for such purposes as the Senate District Executive Committee may determine and shall follow the Convention Rules.
  10. Endorsement:  The endorsement of a candidate for public office must receive at least 50 percent of the voting strength present, as reported by the final report of the Credentials Committee.  Endorsements must be done by House District, so only those who may vote for the candidate are allowed to endorse the candidate.

Article 7:  Special Committees and Organizations

The Executive Committee may appoint committees to implement and coordinate various political functions within the Senate District and in cooperation with other Republican organizations.

  1. Standing Bylaws Committee:
    1. Following their election, the Senate District Chair, subject to approval by a majority vote of the Executive Committee, shall appoint five members to a standing Bylaws Committee.
    2. The membership of this Committee shall consist of two Full Committee members from each House District and a Chair from either House District, all of whom shall be appointed from the precinct Delegates and Alternates to the Senate District Convention. The function of the Bylaws Committee shall be to maintain a continual review of the Bylaws and to recommend to the Senate District Convention such changes as may be considered advisable. The Bylaws Committee shall meet at least once annually.
    3. Members may be removed according to the provisions of Article 4.8(C) or Article 8 or may resign from the Bylaws Committee by submitting a written and signed or emailed resignation to the Senate District Chair, Deputy Chair, or Secretary.
    4. Vacancies on the Bylaws Committee shall be filled by the Senate District Chair, subject to approval by a majority vote of the Executive Committee, while ensuring the makeup of the Bylaws Committee meets the requirements of Section 1(B) above. Removal of Bylaws Committee members elected to fill a vacancy shall be in accordance with Section 1(C).
  2. Search/Nominations Committee:  When directed by the Executive Committee, a committee to search for candidates for public and political party offices and to search for Executive Committee members shall be established. The committee will meet with potential candidates and maintain a list of persons interested in election or becoming a member of the Executive Committee. Committee membership shall include at least one member from each House District and a Chair. The search shall be coordinated with the activities of the State and Third Congressional District Republican organizations and the Senate and House Republican caucuses.

Article 8:  Party Responsibility and Discipline

The Senate District 49 leadership, including Executive Committee members, Full Committee members, Precinct Officers, and Members of any SD49 Committee shall support the objectives, programs, and candidates of the Republican Party. Failure to carry out these responsibilities may lead to removal from office.

  1. Removal from Positions Within the SD49 Republicans:
    1. Removal may be sought by any member of the Full Committee for failure to cooperate in carrying out the assigned duties of office or for obstructing the carrying out of the Party’s business or functions or for actively or publicly supporting any candidate opposing an endorsed Minnesota Republican candidate in a primary or general election.
    2. Removal shall require a two-thirds vote of all voting members of the Full Committee in attendance at a Full Committee meeting.
    3. In any removal process, charges against an individual shall be filed in writing by email or postal mail with the Senate District Chair, Deputy Chair, or Secretary, who shall present the matter before the Executive Committee. The Executive Committee shall assign an independent (no direct or in-direct relationship to individual in question) fact-finding committee of 3 people to investigate the charges and report its findings to the Executive Committee within 14 days.
    4. The Executive Committee shall review the findings and vote on the matter at the next Regular Meeting of the Executive Committee.
    5. Notice of any proposal for removal of an individual shall be included in the agenda and notice calling the Executive Committee meeting. The individual considered for removal shall be served by email or postal mail with a detailed statement of the charges at least 10 days prior to issuance of the call for such a meeting.
    6. Any officer or member for whom removal is proposed shall be allowed to speak for no more than 10 minutes at the meeting in which their removal is scheduled to be voted on and shall be allowed to circulate supporting documentation at the meeting.

Article 9:  General Provisions

  1. Post-Primary Endorsement of a Previously Unendorsed Candidate:  If an unendorsed candidate for public office in the Senate District wins the primary election, the Full Committee shall be called by the Senate District Chair or Chair’s Designee to meet after the primary results are certain to consider and vote upon the endorsement of the winner. If less than 1/3 of the Full Committee responds to indicate attendance pursuant to Article 2, consideration of and voting upon endorsement requires a majority vote of the Executive Committee.
  2. Rules of Order:  Except as otherwise provided, the deliberations of the SD49 Republicans shall be governed by Robert’s Rules of Order, most newly revised.
  3. Meetings, Presiding Officer:  The Senate District Chair, Deputy Chair, or their designee shall preside over Executive Committee and Full Committee meetings. If neither position is filled nor a designee appointed within 24 hours prior to the meeting, the presiding officer shall be elected by a majority of the voting body of the Executive Committee in attendance at the meeting.
  4. Acting Executive Committee Members and Precinct Leadership:  Any person elected pursuant to Article 4.9(B) or Article 5.5 shall be considered to be serving in an “Acting” capacity until confirmation by the Full Committee. Acting members of the Executive Committee must prefix their title with “Acting” (e.g. Acting Secretary or Acting Vice Chair).
  5. Amendment of Bylaws:  
    1. These Bylaws may be amended by a majority of the seated Delegates and Alternates present at a Senate District 49 Convention or by a two-thirds majority of the Full Committee present, as defined in Article 2, Section 5.  
    2. Any proposal for amendment originating outside of the Bylaws Committee shall be submitted to the Bylaws Committee Chair and at least one other member of the Bylaws Committee no less than 10 days prior to the next SD49 Convention or Full Committee meeting for consideration.  
    3. The Bylaws Committee shall act expediently and in good faith to determine, by majority vote whether to present the proposed change(s) to the SD49 Convention or Full Committee meeting.

 

These Bylaws were most recently ratified at the Full Committee meeting on March 5, 2023

A copy of these bylaws shall be posted at the Senate District 49 website: 49MNGOP.com